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Google Workspace jest często wybierany przez zespoły, które chcą wspólnie pracować na dokumentach i szybko udostępniać pliki. Najważniejsza decyzja dotyczy jednak organizacji: kto jest właścicielem danych, gdzie trafiają dokumenty i jak zarządzać kontami.
Co ustalić przed wdrożeniem?
firmową domenę oraz sposób weryfikacji DNS,
nazwy kont i grup adresowych,
strukturę dysków współdzielonych,
uprawnienia do folderów oraz zasady udostępniania poza firmę,
proces odzyskiwania dostępu i obsługi nowych pracowników.
Nie przechowuj firmy na prywatnych kontach
Jeżeli dokumenty należą do firmy, powinny być przechowywane w miejscu kontrolowanym przez firmę. Dzięki temu zmiana osoby w zespole nie oznacza utraty dostępu do ofert, umów czy materiałów sprzedażowych.
Migracja poczty wymaga komunikacji
Przed przełączeniem podaj zespołowi termin, instrukcję logowania i osobę do kontaktu. Sprawdź testowo wysyłkę oraz odbiór wiadomości po zmianie rekordów DNS. Dobre przygotowanie jest ważniejsze niż samo kliknięcie w konfiguratorze.
Najczęstsze pytania
Czy Google Workspace daje pocztę w mojej domenie?
Tak, po prawidłowym podłączeniu domeny użytkownicy mogą korzystać z firmowych adresów e-mail.
Czy trzeba od razu przenosić wszystkie pliki?
Nie. Bezpieczniej zaplanować migrację etapami, zaczynając od najważniejszych folderów i poczty.